Privacy policy

EPPO (“EPPO”, “we”, “us” or “our”), is an International Organization established by a Convention signed in 1951 (https://www.eppo.int/ABOUT_EPPO/eppo_convention) and having its headquarters at 21 boulevard Richard Lenoir 75011 Paris France. EPPO is committed to protecting your privacy.

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession.

We may need to save the following information:

• your full name
• your contact information such as your address and postcode, your email address, telephone number, mobile telephone number.
• information about your bank account number or other banking information (e.g. for reimbursement of travel costs for certain meetings where this is applicable)
• your communication with us such as an email or letter you send to us or other records of any contact you have with us
• your browsing information (which includes information about the visits to Websites, and use of other EPPO services)
• In the event that you apply for a job with EPPO, we will collect professional information about you for your job application (e.g. your Curriculum Vitae)

EPPO may also collect specific information about your hardware and software, this includes:

• your IP address
• browser type
• operating system
• access times
• referring website addresses

EPPO is the data controller for the purposes of this Policy and can be contacted at EPPO, 21 boulevard Richard Lenoir, 75011 Paris France or use the contact form 

We can collect personal information when you:

• buy a product or service from us
• register for a specific product or service
• subscribe to newsletters, alerts or other services from us
• ask us for information about a product or service, or contact us with a question or a complaint
• take part in a survey, questionnaire or consultation
• visit or browse our Websites, and use other EPPO Products

We may also collect information about you from other organisations (e.g. your NPPO), if this is appropriate (for example for lists of participants, composition of Panel etc.).

We may also collect information about you from other companies, or partners.

EPPO may use your information in the following ways:

• to provide products and services that you have requested
• to ensure that the content on our Websites, and other EPPO Products is presented in the most effective manner for you and your computer
• to perform statistical analyses measuring customer interest in various areas of our sites
• to develop and improve our products and services
• for our internal record keeping
• to contact you to answer any queries you may have
• to contact you for market research or marketing purposes where you have given us permission to do so
• for lists of participants, composition of Panel etc.

We may share information about you with:

• partners or agents involved in delivering the products and services you have ordered or used (e.g. your address for delivery of the EPPO Bulletin from the publishers)
• partners or agents engaged to perform services for and on behalf of EPPO (e.g. local organisers for EPPO meetings)
• law enforcement agencies regulatory organisations, courts, or other public authorities if we have to, or are authorised to by law

Details of transfers to third country and safeguards

We may need to transfer your information to EPPO or partners and agents in countries outside the EEA (European Economic Area). This may happen if our partners and agents are based outside the EEA, or if you use our services and products while visiting countries outside this area.

EPPO is committed to ensuring your information is secure. 

If you suspect receiving a fraudulent email or are asked to disclose personal information by someone claiming to work for EPPO, please report the communication to our Data Protection Officer using the following methods:

• Use the contact form
• in writing to the our Data Protection Officer at our registered address: EPPO, 21 boulevard Richard Lenoir, 75011 Paris, France

You have the right to ask us to provide a copy of the information we hold about you and to have information removed or any inaccurate information about you corrected. You can do this by using the contact form

If you no longer want to receive messages from us, please contact us and you will be ‘opted-out’.

You can choose to opt out of all EPPO communications or to opt out of part of communication in one of several ways such as email, or post.

If you would like your information to be removed from our records or if your information requires amending, then we will endeavor to correct, update or remove your information as swiftly as possible. This can be done using the following methods:

• Use the contact form
• in writing to our Data Protection Officer at our registered address: EPPO, 21 boulevard Richard Lenoir, 75011 Paris, France

Please note that while EPPO will endeavor to make the updates as promptly as possible, communications may be sent using the original details until the changes have been processed.

We take all reasonable steps to retain your personal information only for as long as reasonably necessary or as required by law. If you no longer want us to store your information, you may ask for it to be removed from our records. Please note that such removal may prevent us from supplying certain services to you.

We use cookies to recognise users after they have registered to use a website or paid for access to a website. 

Click here for a full description of our Cookies policy.